Flower and Altar Meeting Minutes 5/12/16

Flower and Altar Team

First Parish Congregational Church

Date:  5/12/16

Present: Jo Nancy Gunn, Marjorie Belanger, Martha Conlan, Patrice Tripp, Cindi Howard, Mari Warner, John Ropes     Absent: Polly Curry, Brandi Flanagan

Item	Discussion	Resolution
Carol Spencer-Lemay, Stephen Leader, Speaker	Carol spoke about the Stephen Ministry program, opportunities and care.  She asked that we consider the ministry and keep them in our prayers.	Affirmed
Schedule Review of monthly support	Upcoming paraments changes and flower assignments were reviewed.     Cyndi suggested we assign specific helpers/back- ups for each month.	.Helpers were assigned for the remaining months of the year.  June: Patrice, July: Cyndi, August: Mari, September: Jo Nancy, October: Marjorie, November and December: Martha
Doug’s retirement	Getting a perennial plant for Doug to take; additions to sanctuary for celebration	Mari will get a hydrangea, hopefully in bloom.      Team members will bring in flowers from their gardens on Sat. June 4.  We will prepare a variety of arrangements to go on 5 arranged shelves  behind the altar.
Fish garden “Dirt Saturday”  is MAY  21	Improving the soil; a variety of plant possibilities  were considered.	Saturday  5/21   9:30 a.m. Bring garden tools. John will bring compost and mulch, 4 bags each, as a gift to the church.  We will go with geraniums again this year.  Jo Nancy will check their price and availability at Biddeford and Sanford Walmarts, at  Home Depot, and Marjorie will call Lowe’s.  We will use the best price and quality for equal size.
Workshops with Deb Nielson, bow-making and Thanksgiving cornucopia	Deb’s e-mail was forwarded to all Team members.	Dates to be determined later, for after August, per Deb’s request.  We would like to invite others interested to the bow-making.
Greens Arrangements table for the Gingerbread Fair	Support level decision needed to be made and relayed to Women’s Fellowship in good time.	We will not take charge of the table this year but several members will volunteer to help.  We will be glad to share what we have learned and review the supplies that are on hand.  (The supplies were organized on the shelves in February.)
Flower & Altar information card		Table
Next Meeting	5/21 fish garden 6/4 flower preparation	Next formal meeting to be determined later.
Adjourn		Adjourned

Flower and Altar Meeting Minutes 4/7/16

Flower and Altar Team

First Parish Congregational Church

Date:  4/7/16

Present: Marjorie Belanger Co-Chair, Martha Conlan, Polly Curry, Brandi Flanagan, Jo Nancy Gunn Co-Chair, Cynthia Howard, Patrice Tripp, Mari Warner

Item	Discussion	Resolution
Schedule review	Facilitator April-Patrice, May-Cindy; May 1 is Music Sunday, May 15 is Pentecost Sunday; Coffee Hour 6/12 F&A	N/A
Palms and lilies	Arrangements have been made to keep the large palms through Pentecost.  The remaining lilies have finished blooming.	The remaining lilies will be removed. The facilitator for each month will take care of watering the palms and the other church plants: peace lilies in the fellowship area and workroom, plants in flexible use room, and plant in Doug’s office-ask Doug if he’s there.
F&A materials storage	Closets in Fellowship area, Sanctuary, and Sacristy. Watering can in closet by coffee station, 3-step stools in sanctuary closet and Sacristy.	F&A still with one key, month’s facilitator will have it. Security process for the building reviewed.
Budget   2016	Church  $175 Other income: $60 remaining from Fair, $192 from lilies-extra discount given to us at pick-up.   Expense: palms given out $74.30.  Balance: $352.70 Expenses that could be expected through the year were listed with potential amounts.	Information will be gathered for upcoming actions: planting of the ‘Fish Garden’ and for Doug’s retirement.

Flower & Alter Team Annual Report 2015

Flower & Alter Team 2015 Annual Report

The flower and alter team cordially invites you to be a member of our team! I hope you will

notice the work that we do around the church making it a lovely sacred space for worship! In addition

to that we sell Easter Lilies and Poinsettia’s every year. We also help with the Gingerbread Fair making

arrangements. This is a really fun time and next year we will probably take two days to make them as

one day simply isn’t enough time.

Each member of the team takes one or two months to be sure that flowers are in the sanctuary

each Sunday. There is a sign-up sheet near the office. Everyone in the church is invited to have flowers

that you can then take home after the service! We also have a garden in the front of the church that

we tend to in the summer months. Our team has legacy funds which support our endeavors. We have

a small budget of $175.00 this year. We participate quarterly in the Worship Ministry meetings.

Respectfully, Vicky Shaw

Flower and Altar Team Meeting Minutes 1/26/16

First Parish Congregational Church

Flower and Altar

Date:  1/21/16

Present: Jo Nancy Gunn, Marjorie Belanger, Brandi Flanagan, Martha Conlan, Patrice Tripp     Absent: Cindy Howard, Mari Warner

Item	Discussion	Resolution
Determination of new Chair person	Jo Nancy and Marjorie nominated as co-Chairs.  Jo Nancy will attend ministry and council meetings.	Elected.
Months on Flower Giving calendar assigned supervision	Personal choices for months considered. Colors for the paraments are noted for each week on the calendar.	All months assigned and marked on the Giving calendar.  Martha will follow up on last Sunday in January.
Thank you-s	Thank you to Vicky for her Team leadership.  A variety of ways to give thanks to those who have donated flowers was also discussed.	Each month’s supervisor will send a Thank You note to those who have donated flowers.  This may be done weekly or at the end of the month.
Palm Sunday	Early - March 20 Palms need to be ordered soon: Andrew Lane Co.  Palms need to be refrigerated when they arrive, and separated on Saturday before for sanctuary arrangements and distribution to the congregations.	Jo Nancy will order the palms. Team will meet Saturday, March 19, 10:00-12:00 to prepare the palms.
Easter lilies	Where to order-Lowes.    Contact? When to arrange for congregation orders? Notification? Time to arrange lilies for Easter services	Jo Nancy will check on the current contact person and get information for ordering; place order when ready Plan: Notice in the February Messenger-Jo Nancy Ordering tables- March 6, Marjorie supervise;   March 13, Marjorie and Patrice man table Order forms- Jo Nancy Marjorie and Martha will pick up lilies;  Saturday 3/26   10:00 arrange lilies
Doug’s last Sunday		Table for now
Fish garden		Table for now; discuss next meeting
Meeting minutes	Check on format	e-mail formatted notes to team for approval; correct as needed and send for posting
Next Meeting	Consideration of Saturday mornings or Thursday evenings	Thursday, April 7th, 6:30pm Thursday evenings preferred.
Adjourn		Adjourned